As part of its access control duties, the Safety and Security Department produces and issues keys for authorized faculty and staff. The Department also installs and maintains campus locking and coring systems.
The college is now implementing a new proximity access card system for most commonly used secured spaces. The Department is responsible for the production and issuance of proximity cards, as well as the maintenance and programming of the access system.
Faculty and staff interested in obtaining a key or proximity card should see their Department Head who will forward their request to the Safety and Security Department.
Key Request procedures and process:
1. An employee sends a request to his work area approver.
2. The approver accepts or rejects the request and sends his decision to the Admin Specialist.
3. The Admin Specialist will fill an online work order for accepted requests. Rejected requests will be sent back to the employee.
4. Lead officers analyze the request, undisputed and properly completed requests will be processed within 3 working days, and sent to Security office
5. Within 8 hours of key transfer from lead officers to security office, the requestor and employee will be notified for a pick up.
6. An employee is expected to pick his key with in 2 weeks time. Unclaimed keys will be returned to storage and a new work order has to be filled for the unclaimed keys.
7. If a lead officer disputes a request, the Director decides to accept or to reject a disputed item. The approver will be notified of such a decision.
8. Approvers accept or reject a key request for a sub-master key.
9. Any request for a master key must be approved by the Vice President of Finance and College Resources. A work order containing any set of keys that have an equivalence of a master key will be processed as a master key.
10. A request for a Grand Master Key is approved by the President or Vice president of Finance and College Resources.
11. The President or Vice President approves a request for a Great Grand Master keys.
12. All access proximity cards follow the same process as the keys except in some routine cases that the Director grants access to areas temporarily.